Case study

Adept Knowledge Management Ltd.

Sharepoint is Microsoft’s version of a cutting edge intranet. It’s an internet based collaboration, process management, search and document management platform. Its main purpose is enabling an organisation’s information to be organised and stored in one central, web-based application. It gives businesses a place to capture and share ideas, communicate globally and publish documents and information. From photos from the Christmas party to year end sales figures to real time Key Performance Indicators, Sharepoint is a one stop shop for all business collaboration.

One business that has benefited from the Sharepoint concept is Aberdeen-based Adept Knowledge Management Ltd. Ann Menzies-Angus, operations manager comments: “As a project management consultancy and training organisation, it’s vital our consultants and facilitators have access to the most up to date and relevant content wherever they are in the world.

As our business expands, the diversity of solutions and material delivered makes effective document change management and resource scheduling an ongoing challenge. “We contacted Encode to discuss ways to improve our current file based systems, and Sharepoint was suggested as a scaleable and flexible platform for both our document management and scheduling needs.

The ability to provide a uniform consistent interface coupled with bespoke document workflows and versioning schema will add value to our current methods and reduce unnecessary duplication or uncontrolled content. Similarly, integration with resource and solution scheduling will ensure all involved know the current status of scheduled events and what remains to be done by whom at any point in time. This builds upon our ability to provide quality training solutions in a timely and efficient manner. We also have the knowledge that we have the ongoing support and assistance required to give security of delivery and assistance in further expansion as we go forward.”